Office Administrator - Part time

Office Administrator - Part time

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Zynga Eugene is looking for a driven office administrator to join the team. If you are highly organized, a self-starter and possess a proactive and professional attitude with excellent communication skills, this could be the right job for you!

This is a part-time position.

Responsibilities:

  • Own day-to-day office administration, including handling of miscellaneous issues that may arise
  • Work quickly, efficiently and independently in this capacity
  • Support busy leadership team with scheduling, travel arrangements and expense report submissions
  • Onboard new hires including forms, seating and desk set-up, coordination of equipment installation and badge access, meal order adjustments, etc.
  • Perform administrative duties, including assisting visitors and handling shipping and receiving
  • Maintain upkeep of conference rooms, ensure office space is tidy and equipment is functioning properly including printers and vid con
  • Manage office and stationary supply inventory, organize and replenish
  • In charge of purchase orders and requisitions for payment including supplier set-up, tracking of all documents for approval and signage, and monitoring payment status
  • Administer office corporate card and reconcile expenses
  • Organize team events and celebrations, maintain related calendar invites, see through to completion and track budget
  • Drive studio enhancements with leadership team, including artwork, office configuration, furniture upgrade, etc
  • Be a pillar of studio culture, promote positive work environment and collaboration
  • Interface with building maintenance and comply with security standards
  • Manage catering, snack and drink ordering, including coming up with creative ways to maximize budgets and meal variety
  • Coordinate with corporate partners as needed such as Accounts Payable, Facilities, Culinary, IT, and People Ops
  • Find new and creative ways to help team run more efficiently, act intuitively and anticipate needs
  • Support ad-hoc tasks assigned with customer-centric focus and under deadline pressures

Required Skills:

  • Minimum of 3 years office management or administrative assistant experience
  • Bachelors degree or equivalent
  • Advanced computer skills, including proficiency in MS Office (PowerPoint, Excel), Adobe, Google applications (Google Docs, Sheets and Forms) and Outlook
  • Knowledge of Oracle (iExpense and iProcurement) an asset
  • Demonstrated ability to complete tasks and turn around projects quickly, with detail and accuracy
  • Experience with booking travel and managing multiple calendars
  • Highly adept at orgnization
  • Adaptable, proactive, resourceful, with a self-starter mindset
  • Exceptional organizational and communication skills (written and verbal)
  • Highly productive, able to work effectively on a variety of projects simultaneously with a positive attitude and composure
Jobvite ID: 
oeKk6fw8
Requisition ID: 
P204548